Accurate Time Tracking from the Field to Payroll
Paper timesheets are the bane of every tree care company's payroll process. They get lost, they get wet, they are filled out at the end of the week from memory instead of in real time, and they create hours of manual data entry every pay period. Worse, inaccurate time records lead to payroll disputes, incorrect overtime calculations, and unreliable job costing data. Arbor Dash tree care time tracking software replaces this entire broken workflow with a digital system that captures hours accurately, links them to specific jobs and customers, and syncs directly to QuickBooks Payroll.
For crew members, using Arbor Dash time tracking is as simple as tapping a button. They clock in at the start of their shift and clock out at the end, right from their phone or tablet. Time entries are automatically linked to the job they are working on, so you get granular data about how many hours each job consumed — not just how many hours each person worked. This job-level time data is essential for accurate job costing and profitability analysis. If a removal that was estimated at four hours consistently takes six, you can see that trend and adjust your estimating accordingly.
On the office side, Arbor Dash provides a timesheet approval workflow that gives managers full control before payroll is processed. Review time entries for each crew member, approve or flag discrepancies, add notes, and submit approved hours to payroll. Overtime tracking automatically calculates regular and overtime hours based on your company's overtime rules, whether that is daily overtime after 8 hours, weekly overtime after 40 hours, or state-specific regulations. When timesheets are approved, they sync to QuickBooks Payroll as TimeActivity entries, ready for payroll processing without any manual re-entry. You can also export time data to CSV for use with other payroll providers if QuickBooks is not your primary payroll system.
- One-tap clock in and clock out from any device
- Automatic sync to QuickBooks Payroll
- Timesheet review and approval workflow
- Overtime and break tracking with configurable rules
- Time entries linked to specific jobs and customers
- CSV payroll export for non-QuickBooks providers
How It Works
- Crew clocks in — At the start of their shift, each crew member taps the clock-in button on their device. Time starts recording and links to their current job assignment.
- Time accrues per job — As crews work through their schedule, time entries are automatically segmented by job. Breaks and travel time can be tracked separately.
- Manager reviews — At the end of the pay period, managers review timesheets, approve hours, flag any discrepancies, and add notes before submission.
- Sync to payroll — Approved time entries flow to QuickBooks Payroll as TimeActivity records, ready for payroll processing with no manual re-entry.